We are always on the hunt for rockstars to join our team. If you feel you have the right attitude to join our team, but don’t see a role that is suitable, we still want to talk to you.

APPLY FOR ROLE

An exciting opportunity to join our creatively ambitious experiential agency, Collaborate Global.

We do cool stuff with cool people.

Working with brands such as Aston Martin, Audi KSA, Ebay and other leaders within their respected fields, Collaborate produce inspired and original customer experiences across digital, physical and hybrid spaces.

This is a fantastic opportunity for an organised, honest and consistent individual to join a fast paced, culture driven and fun creative agency.

Role Highlights

JOB ROLE: Administrator (Saudi)

COMPANY: Collaborate Global (www.collaborateglobal.com)

INDUSTRY: Creative Experiential Marketing & Brand Activation

HOURS: Sunday to Thursday 9-6pm

SALARY: Salary 15000 SAR monthly DOE

LOCATION:

·        Riyadh

What Will You Be Doing

Administrative Coordination:

·        Manage event schedules, including creating and distributing event agendas and timelines.

·        Handle flight/visa and accommodation

·        Prepare and distribute event materials, such as name badges, programs, and help guides.

Translation Assistance:

·        Aiding in translation of documents and communications between Arabic and English.

Communication and Documentation:

·        Maintain and update event documents, including contact lists, schedules, and contracts.

·        Adding information onto SharePoint

·        Draft and send communications, such as emails, meeting notes, and reminders, to team members and attendees.

Meeting and Scheduling Support:

·        Schedule and organise pre-event meetings, rehearsals, and briefing sessions or content in this case

·        Document meeting minutes, track action items, and follow up on assigned tasks.

Logistics and Resource Management:

·        Coordinate logistics like catering, transportation, and accommodation for staff or guests.

·        Ensure all necessary supplies and equipment are available on-site.

·        Oversee setup and teardown logistics, ensuring all event spaces are properly arranged and dismantled.

Financial Administration:

·        Track expenses and assist in budget management.

·        Process purchase orders

·        Loading invoices

Event Support:

·        Provide on-site support to troubleshoot issues, respond to participant needs, and coordinate with event staff.

Post-Event Activities:

·        Organise and archive event documentation, such as contracts, receipts, and attendee lists.

·        Assist in post-event evaluations, gathering feedback and compiling reports.

Skills, Experience & Attributes Required

·        Must be an Arabic speaking Saudi National 

·        Experience in a similar administration role

·        Strong organisational and problem-solving skills.

·        Excellent communication and interpersonal abilities.

·        Ability to maintain good working relationships with colleagues and management. 

·        Experience working with an agency or in events beneficial, but not essential.

Collaborate’s Culture & Benefits

• 1 paid skill development day per year (600SAR + day off to develop a skill, hobby or do an activity of your choice)

• 1 paid charity day per year (day off to work with a charity of your choosing)

• Health Insurance

• Support with creating and monitoring your PDP – what are you passionate about, what is satisfaction for you, understand yourself – what skills do you have & what skills are needed to get there, define career objectives, steps to achieve goals and how Collaborate can enable growth

An exciting opportunity to join our creatively ambitious experiential agency, Collaborate Global.  

We do cool shit with cool people. 

Collaborate Global is an independent experiential agency specialising in activations, hospitality, retail, and conferences worldwide. We proudly partner with esteemed brands like eBay, Audi, Aston Martin, and Sky. Our journey began over six years ago with a clear vision: to be respectfully disruptive in our industry while maintaining a people-centric approach. From our Chichester headquarters, we've not only won an award or two but also successfully expanded into new markets, including South Africa and the Middle East, with further growth on the horizon.  

Our culture at Collaborate is paramount, recently earning us the accolade of Sunday Times Best Place to Work list. We believe our projects are shaped by the extraordinary people we collaborate with, and our brand experiences reflect the cohesive, creative environment we cultivate as a team. 

Our Beliefs are what unite us as a team and direct how things are done. They are: 

• We prioritise courageous and honest communication. 

• We value curiosity and adventure over ego. 

• We are a team of passionate innovators. 

• We have impact. 

• We are a team, not family. 

 
 
HOURS: Mon to Fri 8:30 – 5:30 
 
SALARY: £27k- £40k 
 
LOCATION:  

• HQ in Chichester (PO20 7PL) 

The Role 
 

• Managing projects from confirmation to execution. 

• Leading project production and financial management, ensuring projects meet margin expectations. 

• Coordinating internal meetings and overseeing logistics, including transportation, storage, and installations. 

• Creating post-project evaluations and ensuring compliance with health and safety standards. 

• Acting as a liaison between Commercial and Creative teams. 

• Supporting internal events from an operational standpoint. 

• Running onsite operations, managing project teams, and maintaining project budgets and timelines. 

• Building relationships with suppliers to drive efficiencies and meet sustainability goals. 

• Keeping internal systems updated for accurate reporting and documentation. 

• Attending project meetings and client pitches, ensuring effective communication and action management. 

• Supporting Studio functions by contributing client insights and production knowledge. 

Experience Wishlist 

• Experience in Project Management and production. 

• Experience being client facing. 

• Practically minded, creative solution-based thinking, a keen eye for detail.  

• Knowledge and experience in the experiential industry, and a digital offering preferable.  

• A high level of organisational skills and the ability to priorities multiple tasks.  

• An excellent communicator with the ability to manage varying levels of experienced stakeholders.  

• Adobe Creative suite – Acrobat Pro and CAD/Layout a bonus.  

• Able to efficiently use Microsoft Office software (Word, Excel, Outlook and PowerPoint).  

• Full Clean UK Driving Licence.  

• Ability and willingness to travel overseas. 

Benefits 

• 23 days holiday + Bank Holiday  

• Paid development day  

• Access to personal development coaching  

• Annual kick off trip away 

• Paid charity day 

• Vibrant and supportive company culture, named in The Times Best Place to Work list: 2024 

• 1 Randox Healthcare check up 

Daily Adventures 

8:30 AM- Start the day by reviewing emails and prioritising tasks. 

9:00 AM- Coordinate with the Creative team on project timelines and budgets. 

10:00 AM- Manage project financials and ensure budget alignment. 

11:00 AM- Coordinate logistics and confirm operational details for upcoming projects and production. 

12:00 PM- Review Health & Safety documentation and sustainability goals. 

1:00 PM - Lunch Break 

2:00 PM- Client call to update on project progress and maintain relationships. 

3:00 PM- Internal status meeting to share updates and allocate resources. 

4:00 PM- Prepare post-project reconciliation and evaluation report. 

5:00 PM- Attend to internal operations and plan for upcoming events. 

5:30 PM- Home time! 

If this company and position appeals to you then please apply using the link below. 
 
https://form.jotform.com/233162174939360 

An exciting opportunity to join our creatively ambitious experiential agency, Collaborate Global.

We do cool shit with cool people. 

Collaborate Global is an independent experiential agency specialising in activations, hospitality, retail, and conferences worldwide. We proudly partner with esteemed brands like eBay, Audi, Aston Martin, and Sky. Our journey began over six years ago with a clear vision: to be respectfully disruptive in our industry while maintaining a people-centric approach. From our Chichester headquarters, we've not only won an award or two (including Best Open Air Experience at The Drum Awards and the Campaign Experience Awards!), but also successfully expanded into new markets, including South Africa and the Middle East, with further growth on the horizon.

Our culture at Collaborate is paramount, recently earning us the accolade of Sunday Times Best Place to Work list. We believe our projects are shaped by the extraordinary people we collaborate with, and our brand experiences reflect the cohesive, creative environment we cultivate as a team.

Our Beliefs are what unite us as a team and direct how things are done. They are:

·       We prioritise courageous and honest communication.

·       We value curiosity and adventure over ego.

·       We are a team of passionate innovators.

·       We have impact.

·       We are a team, not family.

What our Collaborators have to say:

“Nearly a year and a half into my role, I find myself loving it more each day. This experience has not only enhanced my technical skills but has also significantly boosted my confidence in dealing with people and handling diverse tasks.”- Marketing Exec

JOB ROLE: Senior Project Lead

HOURS: Mon to Fri 8:30 – 5:30

LOCATION:

·       HQ in Chichester (PO20 7PL)

The Role

Project Delivery Functions that this role is responsible for:

·       From receipt of brief from Commercial team, formulate a response for delivering the project.

·       Deliver projects by running onsite operations and managing teams as needed.

·       Develop the project budget, timeline and agree supply chain.

·       Lead the client communications across the lifecycle of the project, supported by our Commercial team where relevant.

·       Build relationships with suppliers and freelancers to widen our talent pool and drive efficiencies.

·       Own and manage all logistical requirements for successful project delivery, and drive efficiencies where possible across projects.

·       Ensure all H&S documentation is in order and adhered to, working alongside our H&S partners.

·       Deliver against our sustainability goals and look to embed these within project scope and look to action change with clients as we do so.

·       Ensure all internal systems are up to date to add value to reporting. WFM/Rentman.

·       Joint & sole attendance to project meetings and client pitches as required.

·       Collate and share actions and updates within the department and wider teams through regular status meetings.

·       Joint meeting minutes and action management.

·       SPARK – embed this process into all stages of work, and champion internally.

Commercial Function that this role is responsible for:

·       Ownership of project budget and delivery.

·       Producing detailed quotations and delivering our response to the client’s brief.

·       Clear budget vs. actual reporting and RFQ management, communicating overspend to Commercial team to sign off/manage.

·       Management of all purchases and accurate administration to allow for project reconciliations.

Studio Function support:

·       Work with Studio to understand our creative response and deliver against it.

·       Add value through client insight and production knowledge to deliver end result.

Head Office Functions that this role is responsible for:

·       Collaborate is a unique business in which remote working is encouraged and time with suppliers and colleagues is vital, you will be expected to spend some time in the HQ and Reading offices, international travel will be likely and the varied hours of our industry a certain.  

·       Taking minutes at meetings as required, distribute and update on follow-ups.

·       Weekly status calls to highlight current projects and any flags. Forward planning and resource allocation.

·       Work with internal process updates.

·       Delivery of all internal processes.

·       Display at all times the company key values and beliefs.

Experience Wishlist

·        Client facing, organised and charismatic demeanour.

·        A proven track record of working in the experiential industries.

·        Line Management experience of Project Manager level staff, with oversight of multiple simultaneous projects

·        Adobe Creative suite – Acrobat Pro and CAD/Layout a bonus.

·        Able to efficiently use Microsoft Office software (Word, Excel, Outlook and PowerPoint).

·        Full Clean UK Driving Licence.

·        Ability and willingness to travel overseas.

Benefits

·       23 days holiday + Bank Holiday

·       Paid development day

·       Access to personal development coaching

·       Annual kick off trip away

·       Paid charity day

·       Vibrant and supportive company culture, named in The Times Best Place to Work list: 2024

·       1 Randox Healthcare check up

Daily Adventures

8:30 AM: Planning and Coordination 

Update workflow max with the latest task statuses, set new tasks, and reassign responsibilities as needed. 

9:00 AM: Client Interactions 

Conduct scheduled calls or meetings with clients to discuss project updates, gather feedback, and address any concerns. Ensure clear communication of project status, upcoming milestones, and any potential risks. 

11:00 AM: Internal Collaboration 

Team Check-Ins: Meet with project teams, including Project Leads and Junior Project Leads, to provide guidance, troubleshoot issues, and ensure alignment with project goals. 

Management: Spend time mentoring Project Leads and Junior Project Leads, offering advice on best practices, and helping them develop their skills.  

12:00PM: Lunch Break 

1:00 PM: Strategic Planning and Problem Solving 

Work on detailed project plans for upcoming phases, ensuring all aspects are covered, including resources, timelines, and budgets. Identify potential risks to project success and develop mitigation strategies.

2:30 PM: Commercial Support 

Collaborate with the Commercial team to provide insights and expertise for new bids and proposals.  

3:30 PM: Project Execution and Oversight 

Oversee ongoing project activities, ensuring everything is progressing as planned. Address any issues that arise and ensure solutions are implemented promptly.  

5:00 PM: Reporting and Documentation 

Prepare and review project status reports for internal and external stakeholders, summarising progress, financials, and key metrics. 

An exciting opportunity to join our creatively ambitious experiential agency, Collaborate Global.

We do cool shit with cool people.

Collaborate Global is an independent experiential agency specialising in activations, hospitality, retail, and conferences worldwide. We proudly partner with esteemed brands like eBay, Audi, Aston Martin, and Sky. Our journey began over six years ago with a clear vision: to be respectfully disruptive in our industry while maintaining a people-centric approach. From our Chichester headquarters, we've not only won an award or two but also successfully expanded into new markets, including South Africa and the Middle East, with further growth on the horizon.

Our culture at Collaborate is paramount, recently earning us the accolade of Sunday Times Best Place to Work list. We believe our projects are shaped by the extraordinary people we collaborate with, and our brand experiences reflect the cohesive, creative environment we cultivate as a team.

Our Beliefs are what unite us as a team and direct how things are done. They are:

·       We prioritise courageous and honest communication.

·       We value curiosity and adventure over ego.

·       We are a team of passionate innovators.

·       We have impact.

·       We are a team, not family.

The Role

·       Lead global recruiting operations end-to-end across multiple project workstreams.

·       Develop targeted resourcing campaigns to attract top-tier talent in the events industry.

·       Source and build pipelines of candidates for both freelance and permanent positions.

·       Drive future workforce planning by aligning resource skills, requirements, and strategic account plans.

·       Maintain regular engagement with passive candidates to nurture long-term relationships.

·       Collaborate with internal stakeholders to identify talent gaps and address hiring needs effectively.

·       Recommend trusted freelancers to ensure the company can recruit, manage, and retain a high-quality network of experts, delivering the right skills at the right time, price, and quality.

·       Provide regular updates on market insights, including trends in emerging roles and candidate expectations.

·       Build and maintain a diverse talent pool through various sourcing channels for future hiring needs.

·       Ensure an exceptional candidate experience for both successful and unsuccessful applicants.

·       Support onboarding for new hires.

·       Ensure leadership visibility into the talent pipeline to support strategic decision-making.

·       Gather and analyse data on talent acquisition metrics, including time-to-hire, skill gaps, and competitor salary and benefit benchmarks.

·       Develop training and development opportunities to add ongoing value to the freelance ecosystem.

Experience Wishlist

·       Knowledge and experience in the events industry.

·       Experience within a similar role.

·       Able to efficiently use Microsoft Office software (Word, Excel, Outlook, PowerPoint &Teams).

·       Exceptional communication skills and the ability to handle sensitive/urgent situations by using sound judgment, care, and cross-cultural sensitivity.

·       Ability to work successfully in a high volume and fast-paced environment.

Benefits

·       23 days holiday + Bank Holiday

·       Paid development day

·       Access to personal development coaching

·       Annual kick off trip away

·       Paid charity day

·       Vibrant and supportive company culture, named in The Times Best Place to Work list: 2024

·       1 Randox Healthcare check up

Daily Adventures

8:30 AM: Morning review and email declogging

9:00 AM: Catch up with the Resource Manager for freelancer requirements

10:00 AM: Sourcing of the latest permanent role

11:30 AM: Planning the next freelancer event

12:30 PM: Lunch Break

1:30 PM: Catching up with regular freelancers to find out their upcoming availability

2:30 PM: Researching and booking of an exciting new seminar

3:30 PM: Onboarding of some new freelancers starting next week

4:30 PM: Reviewing of applicants on Linkedin

5:00 PM: Wrap-Up and planning for the next exciting day!

An exciting opportunity to join our creatively ambitious experiential agency, Collaborate Global.

We do cool shit with cool people.

Collaborate Global is an independent experiential agency specialising in activations, hospitality, retail, and conferences worldwide. We proudly partner with esteemed brands like eBay, Audi, Aston Martin, and Sky. Our journey began over six years ago with a clear vision: to be respectfully disruptive in our industry while maintaining a people-centric approach. From our Chichester headquarters, we've not only won an award or two but also successfully expanded into new markets, including South Africa and the Middle East, with further growth on the horizon.

Our culture at Collaborate is paramount, recently earning us the accolade of Sunday Times Best Place to Work list. We believe our projects are shaped by the extraordinary people we collaborate with, and our brand experiences reflect the cohesive, creative environment we cultivate as a team.

Our Beliefs are what unite us as a team and direct how things are done. They are:

·       We prioritise courageous and honest communication.

·       We value curiosity and adventure over ego.

·       We are a team of passionate innovators.

·       We have impact.

·       We are a team, not family.

JOB ROLE: Contracts and Commercial Manager

HOURS: Mon to Fri 8:30 – 5:30

LOCATION:

·       HQ in Chichester or London

The Role

Contract Management

·       Serve as the primary point of contact for all contract-related activities, ensuring a centralised and standardised approach for our exciting projects.

·       Review, negotiate, and manage commercial contracts to mitigate risks and optimise terms.

·       Collaborate with the legal team to draft, finalise, and sign agreements in a timely and compliant manner.

·       Maintain a repository of contracts, ensuring accurate tracking, timely renewals, and compliance.

Commercial Strategy Development

·       Develop and implement a clear commercial strategy across client accounts, ensuring alignment with our business goals.

·       Lead the creation and management of rate cards, pricing formats, and pricing strategies to enhance profitability.

·       Establish commercial objectives and KPIs to measure success and drive improvements.

Risk Management and Opportunity Assessment

·       Identify and assess risks within commercial agreements, developing strategies to mitigate these effectively.

·       Proactively seek opportunities to develop long-term agreements that foster client satisfaction and business growth.

Stakeholder Collaboration and Communication

·       Work collaboratively with client teams, ensuring commercial terms and strategies are client-centric while maintaining agency profitability.

·       Act as a liaison between the commercial team, legal advisors, and senior management to ensure alignment and transparency.

·       Provide training and guidance to internal teams to enhance understanding and adherence to commercial objectives.

Process and System Optimisation

·       Implement tools and processes to streamline contract management and improve operational efficiency.

·       Regularly review and refine the agency’s commercial policies and practices to align with industry standards and business needs.

Cross-Industry Best Practices

·       Bring insights to elevate agency processes.

·       Stay updated on industry trends and standards to ensure the agency remains competitive and compliant.

Global Reach and Support

·       Working closely with Collaborate regional teams to ensure overarching consistency in Commercial approaches, combined with local region-specific tactics

Experience Wishlist

·       Proven experience in contract management, negotiation, and commercial strategy, preferably in a similar role or industry.

·       Strong understanding of legal and financial principles related to commercial agreements.

·       Excellent negotiation and stakeholder management skills.

·       Ability to develop and implement strategies that balance client satisfaction with business requirements.

·       Proficiency in contract management systems and tools is a bonus.

·       Experience in industries like construction, finance, or others with established commercial management frameworks is of interest.

·       Professional certifications in contract management or negotiation (e.g., CPCM, IACCM) are desirable but not essential.

Benefits

·       23 days holiday + Bank Holiday

·       Paid development day

·       Access to personal development coaching

·       Annual kick off trip away

·       Paid charity day

·       Vibrant and supportive company culture, named in The Times Best Place to Work list: 2024

·       1 Randox Healthcare check up

Daily Adventures

8:30AM- Morning preparation and coffee brewing

9:00AM-  Team collaboration to understand any developments on projects

10:00AM- Contract negotiation and review with a new client in Saudi Arabia

12:30PM-  Lunch Break to grab your favourite meal deal!

1:30PM- Host a workshop with the Commercial team to explain new commercial terms and how they benefit both parties.

3:00PM- Risk management to assess upcoming contracts for Festival of Speed

4:00PM- Research and collate industry insights to ensure we are on top of our game

5:00PM- Send those final emails and head home for the day

An exciting opportunity to join our creatively ambitious experiential agency, Collaborate Global.

We do cool shit with cool people.

Collaborate Global is an independent experiential agency specialising in activations, hospitality, retail, and conferences worldwide. We proudly partner with esteemed brands like eBay, Audi, Aston Martin, and Sky. Our journey began over six years ago with a clear vision: to be respectfully disruptive in our industry while maintaining a people-centric approach. From our Chichester headquarters, we've not only won an award or two but also successfully expanded into new markets, including South Africa and the Middle East, with further growth on the horizon.

Our culture at Collaborate is paramount, recently earning us the accolade of Sunday Times Best Place to Work list. We believe our projects are shaped by the extraordinary people we collaborate with, and our brand experiences reflect the cohesive, creative environment we cultivate as a team.

Our Beliefs are what unite us as a team and direct how things are done. They are:

·       We prioritise courageous and honest communication.

·       We value curiosity and adventure over ego.

·       We are a team of passionate innovators.

·       We have impact.

·       We are a team, not family.

HOURS: Mon to Fri 8:30 – 5:30

LOCATION:

·       London or HQ in Chichester (PO20 7PL)

The Role

Client Relationship Management

·       Serve as the primary point of contact for high-profile clients, ensuring satisfaction and alignment with business objectives.

·       Build and nurture long-term authentic relationships with key stakeholders, aiming to become an indispensable partner.

·       Identify and develop opportunities for growth within client accounts, including cross-selling and upselling services and regions

Strategic Leadership

·       Lead the development of experiential marketing strategies tailored to client goals, brand identity, and audience.

·       Analyse market trends, consumer insights, and competitor activities to inform campaign strategies.

·       Present innovative ideas and solutions to enhance client engagement and ROI.

Project Oversight

·       Oversee the planning and execution of experiential campaigns, ensuring projects are delivered on time, within scope, and on budget.

·       Collaborate with creative, production, and operations teams to ensure alignment and seamless delivery.

·       Manage timelines, budgets, and resources while mitigating risks and resolving challenges.

Team Management

·       Lead and mentor a team of client services professionals, fostering a culture of collaboration and continuous improvement.

·       Implement and ensure adherence to established ways of working, systems, and processes to enhance team efficiency and effectiveness

·       Provide guidance and support to ensure high performance and professional development.

Performance Tracking and Reporting

·       Develop and deliver comprehensive reports and presentations on campaign performance, insights, and recommendations.

·       Use data analytics to evaluate success and identify areas for improvement.

·       Monitor KPIs to ensure alignment with client objectives and company standards.

Experience Wishlist

•      Experience in experiential agencies or similar- a digital offering preferable. 

•      Demonstrable experience retaining and growing clients.

•      Sales orientated and charismatic.

•      An entrepreneurial attitude in providing solutions to client needs.

•      A client centric attitude.

•      Excellent reporting skills, a keen eye for detail. 

•      Working knowledge of a CRM package e.g. HubSpot preferable

•      Able to efficiently use Microsoft Office software (Word, Excel, Outlook, and PowerPoint).

Benefits

·       23 days holiday + Bank Holiday

·       Paid development day

·       Access to personal development coaching

·       Annual kick off trip away

·       Paid charity day

·       Vibrant and supportive company culture, named in The Times Best Place to Work list: 2024

·       1 Randox Healthcare check up

Daily Adventures

8:30 AM: Morning review and prioritising today’s tasks

9:00 AM: Team check in and assisting with the junior members of the team

10:00 AM: Client communications to grow an existing account

11:00 AM: Internal meeting to cover an existing client project

12:00 PM: Lunch!

1:00 PM: Strategy development planning

2:00 PM: Commercial reporting and evaluation

3:00 PM: Client meeting to understand future projects, heading out the office to meet them in person.

5:00 PM: End-of-Day Review & Planning

5:30 PM: Home time!

If this company and position appeals to you then please apply using the link below.

https://form.jotform.com/233162174939360

An exciting opportunity to join our creatively ambitious experiential agency, Collaborate Global. 

We do cool sh*t with cool people.

Collaborate Global is an independent experiential agency specialising in activations, hospitality, retail, and conferences worldwide. We proudly partner with esteemed brands like eBay, Audi, Aston Martin, and Sky. Our journey began over six years ago with a clear vision: to be respectfully disruptive in our industry while maintaining a people-centric approach. From our Chichester headquarters, we've not only won an award or two but also successfully expanded into new markets, including South Africa and the Middle East, with further growth on the horizon. 

Our culture at Collaborate is paramount, recently earning us the accolade of Sunday Times Best Place to Work list. We believe our projects are shaped by the extraordinary people we collaborate with, and our brand experiences reflect the cohesive, creative environment we cultivate as a team.

Our Beliefs are what unite us as a team and direct how things are done. They are:

• We prioritise courageous and honest communication.

• We value curiosity and adventure over ego.

• We are a team of passionate innovators.

• We have impact.

• We are a team, not family.

 HOURS: Mon to Fri 8:30 – 5:30

 LOCATION: 

Port Elizabeth, South Africa

The Role

• Working in an Executive Assistant capacity to one of our Board Directors.

• Management of the Director’s calendar

• Taking the lead on travel bookings including visas

• Management of calendars including scheduling meetings

• Being the primary point of contact between Director and internal staff/clients

• Agenda preparation for meetings

• Creating and managing briefing docs

• Attending meetings to take minutes

• Following up on action items

• Research and assistance on special projects

• Drafting, reviewing and editing reports and presentations

• Organising events and meetings

• Handling sensitive information with utmost discretion and maintaining confidentiality

• Reconciling expenses, preparing expense reports and liaising with the finance dept

• Timesheet reconciliation

Experience Wishlist

• Proficiency in coordinating international travel arrangements, including visa applications and entry requirements

• Ability to manage busy executive calendars, coordinating internal and external meetings

• High communication skills for managing inquiries, priorities and key interactions

• Expertise in preparing agendas, distributing meeting materials and creating briefing documents

• Experience in attending high- level meetings, taking minutes, and following up on action items

• Strong research skills to assist with special projects, gather relevant data, and provide executive summaries

• Excellent time management to priorities tasks independently, ensuring timely delivery

• High level of attention to detail to ensure documents are polished, accurate and ready for executive- level review

• Proven track record in handling sensitive and confidential information with the utmost discretion

Benefits

• 23 days holiday + National Holidays 

• Paid development day 

• Access to personal development coaching 

• Annual kick off trip away

• Paid charity day

• Vibrant and supportive company culture, named in UK The Times Best Place to Work list: 2024

• Performance Related Reward Scheme

• Career development opportunities and fast track 

Daily Adventures

8:30 AM: Morning hustle – Emails and priorities

9:00 AM: Mastering the schedule

10:00 AM: Booking trips and handling visas

11:00 AM: Attend a power meeting – Notes, action items & decisions

12:00 PM: Polishing reports and presentations

1:00 PM: Lunch Break – Recharge and refuel

2:00 PM: Follow-Ups and Firefighting – Keeping things moving

3:00 PM: Expenses and timesheets

4:00 PM: Event Ninja – Planning the next big thing

4:45 PM: Day’s final sprint to wrap it all up

5:30 PM: Clock Out – Mission accomplished!

An exciting opportunity to join our creatively ambitious experiential agency, Collaborate Global.

We do cool shit with cool people.

Collaborate Global is an independent experiential agency specialising in activations, hospitality, retail, and conferences worldwide. We proudly partner with esteemed brands like eBay, Audi, Aston Martin, and Sky. Our journey began over six years ago with a clear vision: to be respectfully disruptive in our industry while maintaining a people-centric approach. From our Chichester headquarters, we've not only won an award or two but also successfully expanded into new markets, including South Africa and the Middle East, with further growth on the horizon.

Our culture at Collaborate is paramount, recently earning us the accolade of Sunday Times Best Place to Work list. We believe our projects are shaped by the extraordinary people we collaborate with, and our brand experiences reflect the cohesive, creative environment we cultivate as a team.

Our Beliefs are what unite us as a team and direct how things are done. They are:

·       We prioritise courageous and honest communication.

·       We value curiosity and adventure over ego.

·       We are a team of passionate innovators.

·       We have impact.

·       We are a team, not family.

HOURS: Mon to Fri 8:30 – 5:30

LOCATION:

·       HQ in Chichester (PO20 7PL)

The Role

·       Data entry & maintenance of the Company’s financial management system.

·       Process customer invoicing to ensure accuracy against customer POs and quotes.

·       Process supplier invoicing to ensure accuracy against POs and quotes. And cross-references balances against monthly statements.

·       Manage bank activities including reconciliations of bank and credit card statements.

·       Compile weekly supplier payment runs in-line with payment terms. 

·       Prepare financial and statistical reports as required. 

·       Present financial update to the Company each week.

·       Compile the Company dashboard monthly.

·       Assist in the preparation of monthly Management Accounts.

·       Assist in the preparation of statutory accounts ensuring adherence to processing deadlines.

·       Statutory accounting, VAT and Company tax declarations, produced in a timely and accurate manner.

·       Credit control and administration functions across all departments to ensure payments are collected in a timely manner.

·       Recommend changes in financial policies and procedures, as necessary.

·       Monitor established internal controls to assure proper compliance.

·       Assist with planning and implementing changes in the accounting system.

·       Review all new clients credit account forms, credit check and reward credit limits. Monitor and review regularly. 

·       Review supplier T&Cs and complete any new supplier account forms. 

·       To be a point of contact for team members regarding the Company CRM/Quote and PO system.

·       Support People, Culture & Facilities Manager with some general office management tasks such as minute taking, travel booking and stationery ordering. 

Experience Wishlist

·       Qualification to AAT level 3 required, or currently studying AAT. 

·       Experience in a finance role preferable, but not essential. Previous experience of Xero beneficial.

·       Excellent reporting skills, a keen eye for detail. Advanced Excel experience preferable.  

·       Able to efficiently use Microsoft Office software (Word, Excel, Outlook and PowerPoint).

·       A high level of organisational skills and the ability to prioritise multiple tasks.

·       Ability to maintain good working relationships with colleagues and management.

·       Ability to communicate well both orally and in writing with a wide range of people.

·       Experience working in a creative company or in events beneficial, but not essential.

Benefits

·       23 days holiday + Bank Holiday

·       Paid development day

·       Access to personal development coaching

·       Annual kick off trip away

·       Paid charity day

·       Vibrant and supportive company culture, named in The Times Best Place to Work list: 2024

·       1 Randox Healthcare check up

Daily Adventures

8:30 AM: Review emails and communications.

9:00 AM: Conduct daily data entry in the financial system.

10:00 AM: Review and cross-check customer and supplier invoices.

10:45 AM: Reconcile bank and credit card statements.

11:30 AM: Compile weekly supplier payment runs.

12:15 PM: Prepare financial updates for the weekly company presentation.

12:45 PM: Lunch Break: Recharge and Refocus.

1:30 PM Prepare monthly management accounts.

2:30 PM: Compile the monthly company dashboard.

3:00 PM: Review statutory accounts, VAT, and tax declarations.

3:30 PM: Conduct credit control and review client credit limits.

4:00 PM: Monitor compliance and recommend updates to financial policies.

4:30 PM: Support general office management tasks.

5:00 PM: Finalise financial tasks and reports.

An exciting opportunity to join our creatively ambitious experiential agency, Collaborate Global.

Collaborate Global is an independent experiential agency specialising in activations, hospitality, retail, and conferences worldwide. We proudly partner with esteemed brands like eBay, Audi, Aston Martin, and Sky. Our journey began over six years ago with a clear vision: to be respectfully disruptive in our industry while maintaining a people-centric approach. From our Chichester headquarters, we've not only won an award or two but also successfully expanded into new markets, including South Africa and the Middle East, with further growth on the horizon.

Our culture at Collaborate is paramount, recently earning us the accolade of Sunday Times Best Place to Work list. We believe our projects are shaped by the extraordinary people we collaborate with, and our brand experiences reflect the cohesive, creative environment we cultivate as a team.

Our Beliefs are what unite us as a team and direct how things are done. They are:

·       We prioritise courageous and honest communication.

·       We value curiosity and adventure over ego.

·       We are a team of passionate innovators.

·       We have impact.

·       We are a team, not family.

LOCATION: Madinah, Jeddah or Riyadh

The Role

Client Relationship Management

·       Serve as the primary point of contact for high-profile clients, ensuring satisfaction and alignment with business objectives.

·       Build and nurture long-term authentic relationships with key stakeholders, aiming to become an indispensable partner.

·       Identify and develop opportunities for growth within client accounts, including cross-selling and upselling services and regions

Strategic Leadership

·       Lead the development of experiential marketing strategies tailored to client goals, brand identity, and audience.

·       Analyse market trends, consumer insights, and competitor activities to inform campaign strategies.

·       Present innovative ideas and solutions to enhance client engagement and ROI.

Project Oversight

·       Oversee the planning and execution of experiential campaigns, ensuring projects are delivered on time, within scope, and on budget.

·       Collaborate with creative, production, and operations teams to ensure alignment and seamless delivery.

·       Manage timelines, budgets, and resources while mitigating risks and resolving challenges.

Team Management

·       Lead and mentor a team of client services professionals, fostering a culture of collaboration and continuous improvement.

·       Implement and ensure adherence to established ways of working, systems, and processes to enhance team efficiency and effectiveness

·       Work in close partnership with the Creative Director, Strategy Director and Project Director for key client initiatives in region, as part of a team collectively setting and leading the client relationships

·       Provide guidance and support to ensure high performance and professional development.

Performance Tracking and Reporting

·       Develop and deliver comprehensive reports and presentations on campaign performance, insights, and recommendations.

·       Use data analytics to evaluate success and identify areas for improvement.

·       Monitor KPIs to ensure alignment with client objectives and company standards.

Experience Wishlist

•      Arabic speaking is preferable.

•      Ability to spend 3x days per week or equivalent in Madinah.

•      Experience in experiential agencies or similar- a digital offering preferable. 

•      Demonstrable experience retaining and growing clients.

•      Sales orientated and charismatic.

•      An entrepreneurial attitude in providing solutions to client needs.

•      A client centric attitude.

•      Excellent reporting skills, a keen eye for detail. 

•      Working knowledge of a CRM package e.g. HubSpot preferable

•      Able to efficiently use Microsoft Office software (Word, Excel, Outlook, and PowerPoint).

Benefits

1 paid skill development day per year (600SAR + day off to develop a skill, hobby or do an activity of your choice) 

1 paid charity day per year (day off to work with a charity of your choosing) 

Health Insurance 

Support with creating and monitoring your PDP – what are you passionate about, what is satisfaction for you, understand yourself – what skills do you have & what skills are needed to get there, define career objectives, steps to achieve goals and how Collaborate can enable growth 

Daily Adventures

8:30 AM: Morning review and prioritising today’s tasks

9:00 AM: Team check in and assisting with the UK based members of the team

10:00 AM: Client communications to grow an existing account

11:00 AM: Internal meeting to cover an existing client project

12:00 PM: Lunch!

1:00 PM: Strategy development planning

2:00 PM: Commercial reporting and evaluation

3:00 PM: Client meeting to understand future projects, heading out the office to meet them in person.

5:00 PM: End-of-Day Review & Planning

5:30 PM: Home time!

An exciting opportunity to join our creatively ambitious experiential agency, Collaborate Global.

We do cool shit with cool people.

Collaborate Global is an independent experiential agency specialising in activations, hospitality, retail, and conferences worldwide. We proudly partner with esteemed brands like eBay, Audi, Aston Martin, and Sky. Our journey began over six years ago with a clear vision: to be respectfully disruptive in our industry while maintaining a people-centric approach. From our Chichester headquarters, we've not only won an award or two but also successfully expanded into new markets, including South Africa and the Middle East, with further growth on the horizon.

Our culture at Collaborate is paramount, recently earning us the accolade of Sunday Times Best Place to Work list. We believe our projects are shaped by the extraordinary people we collaborate with, and our brand experiences reflect the cohesive, creative environment we cultivate as a team.

Our Beliefs are what unite us as a team and direct how things are done. They are:

·       We prioritise courageous and honest communication.

·       We value curiosity and adventure over ego.

·       We are a team of passionate innovators.

·       We have impact.

·       We are a team, not family.

HOURS: Mon to Fri 8:30 – 5:30

LOCATION:

·       London or HQ in Chichester (PO20 7PL)

The Role

Budget Development and Management

·       Develop accurate and competitive project budgets based on client briefs, ensuring alignment with campaign objectives and financial constraints.

·       Maintain comprehensive records of cost estimates, revisions, and final budgets for transparency and reporting.

·       Cost analysis and optimisation

Cost Analysis

·       Conduct detailed analysis of project costs to identify potential savings and cost-efficiency opportunities.

·       Negotiate with suppliers, vendors, and contractors to secure competitive pricing.

Cross Department Collaboration

·       Work closely with Client Services, creative teams, and Project Delivery to ensure budgets are aligned with creative concepts and execution plans.

·       Act as the main point of contact between internal stakeholders and external vendors regarding project costs.

Timeline Management

·       Oversee the financial aspects of project timelines, ensuring all phases are executed within budget.

·       Monitor real-time spending during project execution, flagging potential overages and recommending solutions.

·       Reporting and documentation of budgets

Cost Reporting and Analysis

·       Prepare detailed cost reports and post-event reconciliations to evaluate financial performance against budgets.

·       Present findings and financial summaries to relevant teams and potentially clients.

Budget Development and Management

·       Develop accurate and competitive project budgets based on client briefs, ensuring alignment with campaign objectives and financial constraints.

·       Maintain comprehensive records of cost estimates, revisions, and final budgets for transparency and reporting.

·       Cost analysis and optimisation

Cost Analysis

·       Conduct detailed analysis of project costs to identify potential savings and cost-efficiency opportunities.

·       Negotiate with suppliers, vendors, and contractors to secure competitive pricing.

Cross Department Collaboration

·       Work closely with Client Services, creative teams, and Project Delivery to ensure budgets are aligned with creative concepts and execution plans.

·       Act as the main point of contact between internal stakeholders and external vendors regarding project costs.

Timeline Management

·       Oversee the financial aspects of project timelines, ensuring all phases are executed within budget.

·       Monitor real-time spending during project execution, flagging potential overages and recommending solutions.

·       Reporting and documentation of budgets

Cost Reporting and Analysis

·       Prepare detailed cost reports and post-event reconciliations to evaluate financial performance against budgets.

·       Present findings and financial summaries to relevant teams and potentially clients.

Experience Wishlist

•      Strong analytical skills with an eye for detail.

•      Excellent negotiation and communication abilities.

•      Advanced proficiency in budgeting and financial management tools.

•      Adept at balancing creative ambitions with financial realities.

•      Experience in project management within a fast-paced, dynamic environment.

Benefits

·       23 days holiday + Bank Holiday

·       Paid development day

·       Access to personal development coaching

·       Annual kick off trip away

·       Paid charity day

·       Vibrant and supportive company culture, named in The Times Best Place to Work list: 2024

·       1 Randox Healthcare check up

Daily Adventures

8:30 AM – Coffee and prioritising your to do list

9:00 AM – Team meeting to catch up with the team

10:00 AM – Craft a budget for an exciting new pitch

11:30 AM – Speak with local vendors in a new potential location

12:30 PM – Lunch time!

1:30 PM – Check the budget of an ongoing project, and steer them back on course if needed

2:30 PM – Finalise a budget for a client

3:30 PM – Assess the current strategies to streamline costing for future projects

4:00 PM – Final budget amendments for a pitch in Saudi

5:00 PM – Reflect on the day’s work and close up any outstanding tasks

5:30 PM – Home time!

An exciting opportunity to join our creatively ambitious experiential agency, Collaborate Global.

We do cool shit with cool people.

Collaborate Global is an independent experiential agency specialising in activations, hospitality, retail, and conferences worldwide. We proudly partner with esteemed brands like eBay, Audi, Aston Martin, and Sky. Our journey began over six years ago with a clear vision: to be respectfully disruptive in our industry while maintaining a people-centric approach. From our Chichester headquarters, we've not only won an award or two but also successfully expanded into new markets, including South Africa and the Middle East, with further growth on the horizon. 

Our culture at Collaborate is paramount, recently earning us the accolade of Sunday Times Best Place to Work list. We believe our projects are shaped by the extraordinary people we collaborate with, and our brand experiences reflect the cohesive, creative environment we cultivate as a team.

Our Beliefs are what unite us as a team and direct how things are done. They are:

·       We prioritise courageous and honest communication.

·       We value curiosity and adventure over ego.

·       We are a team of passionate innovators.

·       We have impact.

·       We are a team, not family.

HOURS: Mon to Fri 8:30 – 5:30

LOCATION:

·       London or HQ in Chichester (PO20 7PL)

The Role

The Head of Agency Growth will lead the agency’s marketing and growth strategy, driving sustainable business growth globally while delivering on short-term targets. This role encompasses marketing leadership, overseeing efforts to increase leads, awareness, and recognition, as well as managing the RFP and pitching process with a dedicated team. In collaboration with the Head of Business Development, they will share responsibilities in evolving the agency’s service offerings, identifying growth opportunities, and refining the agency’s positioning for long-term success. They will also focus on forging strategic partnerships, staying ahead of industry trends, and optimizing pricing models to drive incremental revenue and long-term sustainability.

Key Responsibilities:

Marketing Leadership:

·        Develop and implement the annual marketing strategy to achieve key business objectives.

·        Drive lead generation, awareness, and industry recognition through targeted campaigns and content.

·        Oversee the agency's thought leadership plan, including content creation, publication schedules, and distribution.

·        Manage the marketing budget and develop tailored collateral for entry into new markets.

New Business Development:

·        Oversee the RFP and pitching process, ensuring a high win rate while streamlining internal resource allocation.

·        Work with the new business team to achieve annual growth targets across key global markets.

·        Jointly manage the sales pipeline, including the creation and execution of the marketing and sales plan.

·        Partner with client services to identify and capitalize on growth opportunities with existing clients, driving account expansion and increased value delivery.

Growth Strategy:

·        Identify growth opportunities for evolving and productising the agency’s services.

·        Stay at the forefront of industry trends and integrate new technologies and ideas into the agency’s approach.

Shared Responsibilities with the Head of Business Development:

·       Evolve the agency’s service offering through product development, insights, and research.

·       Support organic growth by collaborating with client services to identify new opportunities.

·       Refine the agency’s positioning for sustainable long-term growth.

Experience Wishlist

•      Experience in experiential agencies or similar

•      Experience in New Business & Marketing roles

•      Demonstrable experience running pitches and winning clients.

•      Sales orientated and charismatic.

•      An entrepreneurial attitude in providing solutions to client needs.

•      A client centric attitude.

•      Excellent reporting skills, a keen eye for detail. 

•      Working knowledge of a CRM package e.g. HubSpot preferable

•      Able to efficiently use Microsoft Office software (Word, Excel, Outlook, and PowerPoint).