We are always on the hunt for rockstars to join our team. If you feel you have the right attitude to join our team, but don’t see a role that is suitable, we still want to talk to you.

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An exciting opportunity to join our creatively ambitious experiential agency, Collaborate Global.

We do cool stuff with cool people.

Working with brands such as Aston Martin, Audi KSA, Ebay and other leaders within their respected fields, Collaborate produce inspired and original customer experiences across digital, physical and hybrid spaces.

This is a fantastic opportunity for an organised, honest and consistent individual to join a fast paced, culture driven and fun creative agency.

Role Highlights

JOB ROLE: Administrator (Saudi)

COMPANY: Collaborate Global (www.collaborateglobal.com)

INDUSTRY: Creative Experiential Marketing & Brand Activation

HOURS: Sunday to Thursday 9-6pm

SALARY: Salary 15000 SAR monthly DOE

LOCATION:

·        Riyadh

What Will You Be Doing

Administrative Coordination:

·        Manage event schedules, including creating and distributing event agendas and timelines.

·        Handle flight/visa and accommodation

·        Prepare and distribute event materials, such as name badges, programs, and help guides.

Translation Assistance:

·        Aiding in translation of documents and communications between Arabic and English.

Communication and Documentation:

·        Maintain and update event documents, including contact lists, schedules, and contracts.

·        Adding information onto SharePoint

·        Draft and send communications, such as emails, meeting notes, and reminders, to team members and attendees.

Meeting and Scheduling Support:

·        Schedule and organise pre-event meetings, rehearsals, and briefing sessions or content in this case

·        Document meeting minutes, track action items, and follow up on assigned tasks.

Logistics and Resource Management:

·        Coordinate logistics like catering, transportation, and accommodation for staff or guests.

·        Ensure all necessary supplies and equipment are available on-site.

·        Oversee setup and teardown logistics, ensuring all event spaces are properly arranged and dismantled.

Financial Administration:

·        Track expenses and assist in budget management.

·        Process purchase orders

·        Loading invoices

Event Support:

·        Provide on-site support to troubleshoot issues, respond to participant needs, and coordinate with event staff.

Post-Event Activities:

·        Organise and archive event documentation, such as contracts, receipts, and attendee lists.

·        Assist in post-event evaluations, gathering feedback and compiling reports.

Skills, Experience & Attributes Required

·        Must be an Arabic speaking Saudi National 

·        Experience in a similar administration role

·        Strong organisational and problem-solving skills.

·        Excellent communication and interpersonal abilities.

·        Ability to maintain good working relationships with colleagues and management. 

·        Experience working with an agency or in events beneficial, but not essential.

Collaborate’s Culture & Benefits

• 1 paid skill development day per year (600SAR + day off to develop a skill, hobby or do an activity of your choice)

• 1 paid charity day per year (day off to work with a charity of your choosing)

• Health Insurance

• Support with creating and monitoring your PDP – what are you passionate about, what is satisfaction for you, understand yourself – what skills do you have & what skills are needed to get there, define career objectives, steps to achieve goals and how Collaborate can enable growth

An exciting opportunity to join our creatively ambitious experiential agency, Collaborate Global.  

We do cool shit with cool people. 

Collaborate create inspired and original human experiences for ambitious brands with brands such as Aston Martin, Sky Cinema, Goodwood and other leaders within their respected fields, 

 
This is a fantastic opportunity for a skilled, technical and adaptable individual to join a fast paced, culture driven and fun creative agency. 

 
Role Highlights 

 
JOB ROLE: 3D Technical Designer 

COMPANY: Collaborate Global (www.collaborateglobal.com) 

INDUSTRY: Creative Experiential Marketing & Brand Activation  
 
HOURS: Mon to Fri 8:30 – 5:30 
 
SALARY: £30k- £40k 
 
LOCATION:  

• 100% remote working   

 
What Will You Be Doing 

• Understand the project requirements and develop high quality designs accordingly.   

• Develop 3D designs for new pitches and projects.   

• Develop design layouts & technical drawing packs for event stands and spaces.   

• Ensuring designs satisfy the client and business requirements, are within budget and are  delivered within the deadline.    

• Develop project information packages including drawing specifications and materials.   

• Client presentation support where necessary.   

• Recording time spent on projects 

Skills, Experience & Attributes Required 

• Practically minded, creative solution-based thinking, a keen eye for detail.   

• Knowledge and experience in the Events industry, and a digital offering preferable.   

• A strong portfolio of previous work and completed projects.   

• Able to efficiently use Technical Design software (Sketch Up / Layout /Escape/Other)   

• Technical mindset with creative aplication.   

• An eye for composition, realism, texture, colour and lighting.   

• Good communication and teamwork skills.   

• Excellent time management skills.   

• Willingness to remain up-to-date on the latest creative software and hardware.   

• A high level of organisational skills and the ability to priorities multiple tasks.   

• Able to efficiently use Microsoft Office software (Word, Excel, Outlook, Access and PowerPoint, Teams).  

Collaborate’s Culture & Benefits 

• 23 holiday per year + bank holidays  

• 1 paid skill development day per year (£125 + day off to develop a skill, hobby or do an activity of your choice) 

• 1 paid charity day per year (day off to work with a charity of your choosing) 

• 1 Healthcare check-up with Randox Health per year  

• Support with creating and monitoring your PDP – what are you passionate about, what is satisfaction for you, understand yourself – what skills do you have & what skills are needed to get there, define career objectives, steps to achieve goals and how Collaborate can enable growth 

If this company and position appeals to you then please apply by sending your CV to talent@collaborateglobal.com 

An exciting opportunity to join our creatively ambitious experiential agency, Collaborate Global.  

We do cool shit with cool people. 

Collaborate Global is an independent experiential agency specialising in activations, hospitality, retail, and conferences worldwide. We proudly partner with esteemed brands like eBay, Audi, Aston Martin, and Sky. Our journey began over six years ago with a clear vision: to be respectfully disruptive in our industry while maintaining a people-centric approach. From our Chichester headquarters, we've not only won an award or two but also successfully expanded into new markets, including South Africa and the Middle East, with further growth on the horizon.  

Our culture at Collaborate is paramount, recently earning us the accolade of Sunday Times Best Place to Work list. We believe our projects are shaped by the extraordinary people we collaborate with, and our brand experiences reflect the cohesive, creative environment we cultivate as a team. 

Our Beliefs are what unite us as a team and direct how things are done. They are: 

• We prioritise courageous and honest communication. 

• We value curiosity and adventure over ego. 

• We are a team of passionate innovators. 

• We have impact. 

• We are a team, not family. 

 
 
HOURS: Mon to Fri 8:30 – 5:30 
 
SALARY: £27k- £40k 
 
LOCATION:  

• HQ in Chichester (PO20 7PL) 

The Role 
 

• Managing projects from confirmation to execution. 

• Leading project production and financial management, ensuring projects meet margin expectations. 

• Coordinating internal meetings and overseeing logistics, including transportation, storage, and installations. 

• Creating post-project evaluations and ensuring compliance with health and safety standards. 

• Acting as a liaison between Commercial and Creative teams. 

• Supporting internal events from an operational standpoint. 

• Running onsite operations, managing project teams, and maintaining project budgets and timelines. 

• Building relationships with suppliers to drive efficiencies and meet sustainability goals. 

• Keeping internal systems updated for accurate reporting and documentation. 

• Attending project meetings and client pitches, ensuring effective communication and action management. 

• Supporting Studio functions by contributing client insights and production knowledge. 

Experience Wishlist 

• Experience in Project Management and production. 

• Experience being client facing. 

• Practically minded, creative solution-based thinking, a keen eye for detail.  

• Knowledge and experience in the experiential industry, and a digital offering preferable.  

• A high level of organisational skills and the ability to priorities multiple tasks.  

• An excellent communicator with the ability to manage varying levels of experienced stakeholders.  

• Adobe Creative suite – Acrobat Pro and CAD/Layout a bonus.  

• Able to efficiently use Microsoft Office software (Word, Excel, Outlook and PowerPoint).  

• Full Clean UK Driving Licence.  

• Ability and willingness to travel overseas. 

Benefits 

• 23 days holiday + Bank Holiday  

• Paid development day  

• Access to personal development coaching  

• Annual kick off trip away 

• Paid charity day 

• Vibrant and supportive company culture, named in The Times Best Place to Work list: 2024 

• 1 Randox Healthcare check up 

Daily Adventures 

8:30 AM- Start the day by reviewing emails and prioritising tasks. 

9:00 AM- Coordinate with the Creative team on project timelines and budgets. 

10:00 AM- Manage project financials and ensure budget alignment. 

11:00 AM- Coordinate logistics and confirm operational details for upcoming projects and production. 

12:00 PM- Review Health & Safety documentation and sustainability goals. 

1:00 PM - Lunch Break 

2:00 PM- Client call to update on project progress and maintain relationships. 

3:00 PM- Internal status meeting to share updates and allocate resources. 

4:00 PM- Prepare post-project reconciliation and evaluation report. 

5:00 PM- Attend to internal operations and plan for upcoming events. 

5:30 PM- Home time! 

If this company and position appeals to you then please apply using the link below. 
 
https://form.jotform.com/233162174939360 

An exciting opportunity to join our creatively ambitious experiential agency, Collaborate Global.

We do cool shit with cool people. 

Collaborate Global is an independent experiential agency specialising in activations, hospitality, retail, and conferences worldwide. We proudly partner with esteemed brands like eBay, Audi, Aston Martin, and Sky. Our journey began over six years ago with a clear vision: to be respectfully disruptive in our industry while maintaining a people-centric approach. From our Chichester headquarters, we've not only won an award or two (including Best Open Air Experience at The Drum Awards and the Campaign Experience Awards!), but also successfully expanded into new markets, including South Africa and the Middle East, with further growth on the horizon.

Our culture at Collaborate is paramount, recently earning us the accolade of Sunday Times Best Place to Work list. We believe our projects are shaped by the extraordinary people we collaborate with, and our brand experiences reflect the cohesive, creative environment we cultivate as a team.

Our Beliefs are what unite us as a team and direct how things are done. They are:

·       We prioritise courageous and honest communication.

·       We value curiosity and adventure over ego.

·       We are a team of passionate innovators.

·       We have impact.

·       We are a team, not family.

What our Collaborators have to say:

“Nearly a year and a half into my role, I find myself loving it more each day. This experience has not only enhanced my technical skills but has also significantly boosted my confidence in dealing with people and handling diverse tasks.”- Marketing Exec

JOB ROLE: Senior Project Lead

HOURS: Mon to Fri 8:30 – 5:30

LOCATION:

·       HQ in Chichester (PO20 7PL)

The Role

Project Delivery Functions that this role is responsible for:

·       From receipt of brief from Commercial team, formulate a response for delivering the project.

·       Deliver projects by running onsite operations and managing teams as needed.

·       Develop the project budget, timeline and agree supply chain.

·       Lead the client communications across the lifecycle of the project, supported by our Commercial team where relevant.

·       Build relationships with suppliers and freelancers to widen our talent pool and drive efficiencies.

·       Own and manage all logistical requirements for successful project delivery, and drive efficiencies where possible across projects.

·       Ensure all H&S documentation is in order and adhered to, working alongside our H&S partners.

·       Deliver against our sustainability goals and look to embed these within project scope and look to action change with clients as we do so.

·       Ensure all internal systems are up to date to add value to reporting. WFM/Rentman.

·       Joint & sole attendance to project meetings and client pitches as required.

·       Collate and share actions and updates within the department and wider teams through regular status meetings.

·       Joint meeting minutes and action management.

·       SPARK – embed this process into all stages of work, and champion internally.

Commercial Function that this role is responsible for:

·       Ownership of project budget and delivery.

·       Producing detailed quotations and delivering our response to the client’s brief.

·       Clear budget vs. actual reporting and RFQ management, communicating overspend to Commercial team to sign off/manage.

·       Management of all purchases and accurate administration to allow for project reconciliations.

Studio Function support:

·       Work with Studio to understand our creative response and deliver against it.

·       Add value through client insight and production knowledge to deliver end result.

Head Office Functions that this role is responsible for:

·       Collaborate is a unique business in which remote working is encouraged and time with suppliers and colleagues is vital, you will be expected to spend some time in the HQ and Reading offices, international travel will be likely and the varied hours of our industry a certain.  

·       Taking minutes at meetings as required, distribute and update on follow-ups.

·       Weekly status calls to highlight current projects and any flags. Forward planning and resource allocation.

·       Work with internal process updates.

·       Delivery of all internal processes.

·       Display at all times the company key values and beliefs.

Experience Wishlist

·        Client facing, organised and charismatic demeanour.

·        A proven track record of working in the experiential industries.

·        Line Management experience of Project Manager level staff, with oversight of multiple simultaneous projects

·        Adobe Creative suite – Acrobat Pro and CAD/Layout a bonus.

·        Able to efficiently use Microsoft Office software (Word, Excel, Outlook and PowerPoint).

·        Full Clean UK Driving Licence.

·        Ability and willingness to travel overseas.

Benefits

·       23 days holiday + Bank Holiday

·       Paid development day

·       Access to personal development coaching

·       Annual kick off trip away

·       Paid charity day

·       Vibrant and supportive company culture, named in The Times Best Place to Work list: 2024

·       1 Randox Healthcare check up

Daily Adventures

8:30 AM: Planning and Coordination 

Update workflow max with the latest task statuses, set new tasks, and reassign responsibilities as needed. 

9:00 AM: Client Interactions 

Conduct scheduled calls or meetings with clients to discuss project updates, gather feedback, and address any concerns. Ensure clear communication of project status, upcoming milestones, and any potential risks. 

11:00 AM: Internal Collaboration 

Team Check-Ins: Meet with project teams, including Project Leads and Junior Project Leads, to provide guidance, troubleshoot issues, and ensure alignment with project goals. 

Management: Spend time mentoring Project Leads and Junior Project Leads, offering advice on best practices, and helping them develop their skills.  

12:00PM: Lunch Break 

1:00 PM: Strategic Planning and Problem Solving 

Work on detailed project plans for upcoming phases, ensuring all aspects are covered, including resources, timelines, and budgets. Identify potential risks to project success and develop mitigation strategies.

2:30 PM: Commercial Support 

Collaborate with the Commercial team to provide insights and expertise for new bids and proposals.  

3:30 PM: Project Execution and Oversight 

Oversee ongoing project activities, ensuring everything is progressing as planned. Address any issues that arise and ensure solutions are implemented promptly.  

5:00 PM: Reporting and Documentation 

Prepare and review project status reports for internal and external stakeholders, summarising progress, financials, and key metrics. 

An exciting opportunity to join our creatively ambitious experiential agency, Collaborate Global.

We do cool shit with cool people. 

Collaborate Global is an independent experiential agency specialising in activations, hospitality, retail, and conferences worldwide. We proudly partner with esteemed brands like eBay, Audi, Aston Martin, and Sky. Our journey began over six years ago with a clear vision: to be respectfully disruptive in our industry while maintaining a people-centric approach. From our Chichester headquarters, we've not only won an award or two (including Best Open Air Experience at The Drum Awards and the Campaign Experience Awards!), but also successfully expanded into new markets, including South Africa and the Middle East, with further growth on the horizon.

Our culture at Collaborate is paramount, recently earning us the accolade of Sunday Times Best Place to Work list. We believe our projects are shaped by the extraordinary people we collaborate with, and our brand experiences reflect the cohesive, creative environment we cultivate as a team.

Our Beliefs are what unite us as a team and direct how things are done. They are:

·       We prioritise courageous and honest communication.

·       We value curiosity and adventure over ego.

·       We are a team of passionate innovators.

·       We have impact.

·       We are a team, not family.

What our Collaborators have to say:

“Nearly a year and a half into my role, I find myself loving it more each day. This experience has not only enhanced my technical skills but has also significantly boosted my confidence in dealing with people and handling diverse tasks.”- Marketing Exec

JOB ROLE: Client Services Manager

HOURS: Mon to Fri 8:30 – 5:30

LOCATION:

·       HQ in Chichester (PO20 7PL)

The Role

Areas of Focus:

·       Develop our business within all our existing clients.

·       Own all communications with our client, ensuring that each project has a clear pathway and

·       can be delivered by the wider teams.

·       Visible, accurate and constant updates on commercial performance of Accounts 

·       Strong, clear, and detailed client communications, held and managed within our CRM. 

·       Management of Junior team members

·       Display and promote our values and beliefs and live the brand every day. 

Sales Functions that this role is responsible for:

·       Support the Commercial Director, & Head of Client Service to build and develop account plans

·       for existing key clients.

·       Lead on key client accounts and develop strategies to further our level of business within them

·       and plan succession to new team members by developing broad understanding and recording

·       within an account plan

·       Utilise client knowledge and understanding to be proactive in the sharing of ideas and

·       initiatives to existing clients, supported by Creative and Project delivery functions, under your

·       leadership.

·       Grow existing client business by nurturing and researching possible upcoming work and

·       projects for them.

·       Joint & sole attendance to sales and project meetings for existing & new business accounts. 

·       Creating and distribute sales presentations as required.

·       Administration on sales contracts.

Commercial Function that this role is responsible for:

·       Preparation and management for quoting/ PO/ Invoice process through our sales software.

·       Balance margin with client perception of value, and ensure we are building long-term growth.

·       Updates and report building on HubSpot on all client data. Ensuring up-to-date client financial planning is available to the business.

·       Joint meeting minutes and action management, where required.

·       Reconciliation of all projects associated with client project.

·       Ensure total visibility of planned requirements to the business through pipelines, HubSpot and resource trackers

·       Client visits and internal meetings to lead & provide support.

Studio Function support:

·       Briefing and collation of client requirements for pitches and creative responses, into internal and external studio resource.

·       Assist in creation of pitch responses.

Operational Function support:

·       Oversight for delivery of projects for specific clients.

·       Ensure that clients briefs have a considered and tangible objective, which can be measured, and success assessed against it. Also – ensure post event wrap-up reports and key learnings are actioned to continue conversations, and move on positive sentiment and new opportunities.

·       Provide onsite support to service clients on live projects.

Head Office Functions that this role is responsible for:

·       Weekly commercial updates on projects.

·       Delivery of all internal processes whilst looking to develop these going forward.

·       Support on process updates.

·       Display at all times the company key values

Experience Wishlist

•      Experience in experiential agencies or similar, a digital offering preferable. 

•      Sales orientated and charismatic.

•      Excellent reporting skills, a keen eye for detail. 

•      Working knowledge of a CRM package e.g. HubSpot preferable

•      Able to efficiently use Microsoft Office software (Word, Excel, Outlook, and PowerPoint).

Benefits

·       23 days holiday + Bank Holiday

·       Paid development day

·       Access to personal development coaching

·       Annual kick off trip away

·       Paid charity day

·       Vibrant and supportive company culture, named in The Times Best Place to Work list: 2024

·       1 Randox Healthcare check up

Daily Adventures

8:30 AM: Morning Review & Prioritisation, making sure your to do list is ready to be completed!

9:00 AM: Team update and checking in with junior members of the team.

10:00 AM: Client communications to develop existing accounts, and make sure we’re meeting their every need.

11:00 AM: Internal Meeting on Client Projects, predominantly with the project delivery team.

12:00 PM: Lunch Break

1:00 PM: Strategy development on getting the most out of key client relationships.

2:00 PM: Commercial performance reporting to ensure you’re on track to success!

3:00 PM: Studio support on an existing project to answer any of their questions.

4:00 PM: Client meeting to review amends from the studio

5:00 PM: End-of-Day Review & Planning

5:30 PM: Home time!